IT Asset Management
AssetSphere
Accurate IT Asset Inventory Is the Foundation of Security
You can't protect what you don't know about. AssetSphere gives you complete visibility over all your information-technology assets — from data-centre servers to software licences.
AssetSphere
IT Asset Management
68%
Of security incidents begin with an undocumented or forgotten asset
Source: Axonius State of Asset Management 2023
30%
Of the average software-licence budget is wasted on unused or duplicate licences
Source: Gartner
47 days
Average time IT teams take to respond to a vulnerability without an accurate asset inventory
Compared with 9 days when the inventory is complete
Unrecorded Assets Are Hidden Security Gaps
Shadow IT is a real threat: devices connected to the network without IT's knowledge, software installed without approval, and cloud accounts created outside official procedure.
Without an accurate inventory, patch management becomes ineffective — you can't be sure every system is up to date if you don't know every system that exists. This creates an undetected window of vulnerability.
ISO 27001:2022 requires a comprehensive asset inventory (A.5.9) and responsible asset management (A.5.10). AssetSphere helps you meet both requirements efficiently.
How AssetSphere Works
A simple, structured process your team can run right away.
Register & Classify Assets
Add new assets through an intuitive, structured form with full detail: category, serial number, location, owner, and criticality. The onboarding team assists with initial data entry so the inventory is accurate from day one.
Classify & Assign Owners
Categorise each asset by type, business value, and the sensitivity of the data it processes. Assign an asset owner responsible for its security and maintenance.
Manage the Asset Lifecycle
Track each asset's status from procurement, active use, and maintenance through to disposal. Replacement schedules and warranties are stored with automatic reminders.
Monitor Software & Licences
Inventory the software installed across all endpoints. Get alerts when a licence is about to expire, software is unlicensed, or a software version contains a known vulnerability.
Features & Capabilities
Built to meet real operational needs — not just a checklist of features that look good in a brochure.
Centralised Asset Inventory
A complete database of all IT assets — servers, workstations, network devices, mobile devices, and virtual assets — with technical and business attributes you can configure to your needs.
Automated Classification & Categorisation
Categorise assets by type, business value, the sensitivity of the data they process, and criticality. This classification becomes the basis for applying proportionate security controls.
Asset Ownership Management
Assign an owner and a responsible party to every asset. Each asset has clear accountability — who is responsible for its security and maintenance.
Software & Licence Tracking
Track installed software, the number of active licences, and expiry dates. Identify unlicensed software, outdated vulnerable versions, or surplus licences you could save on.
Lifecycle Management
Track each asset's status from procurement, deployment, and maintenance through to disposal. Manage replacement schedules and ensure disposal is carried out securely.
Compliance Reporting
Generate an ISO 27001 audit-ready asset inventory report whenever you need it. The report covers asset classification, ownership status, and a lifecycle summary.
Compliance & Supported Standards
AssetSphere is designed to help your organisation meet the relevant control requirements and information-security standards.
Inventory of Information and Other Associated Assets
AssetSphere provides a comprehensive asset inventory in line with ISO 27001:2022 requirements, covering identification, documentation, and maintenance of the asset list.
Acceptable Use of Information and Other Assets
Supports implementation of acceptable-use policies with clear ownership and a usage audit trail.
Return of Assets
Manage the return of assets when employees leave or contracts end, with a structured checklist and documentation.
Asset Management Controls
Supports the full set of asset-management controls in ISO 27001:2022 Annex A, including media handling and information classification.
Service Level Agreement (SLA)
The following SLAs apply to all AssetSphere Customers and form part of the mutually signed Service Agreement. All Customers receive full access to every platform feature.
Uptime
99.5%
Monthly service availability, excluding scheduled maintenance announced 24 hours in advance
Critical Incident Response
4 business hours
First response time for issues with a significant operational impact
Normal Issue Response
1 business day
First response time for support requests and general technical questions
Data Backup
Daily
Automatic daily data backup, retained for a minimum of 30 days
RTO (Recovery Time)
8 hours
Maximum time to restore service after a major incident affecting platform availability
RPO (Recovery Point)
24 hours
The most recent data point guaranteed to be recoverable in a system-failure scenario
Incident Notification
≤ 2 hours
Maximum time to notify Customers once an availability incident is identified
* All SLAs are measured monthly and apply from the subscription activation date.
Who Needs AssetSphere?
This platform is designed to address the real pain points of different roles across the organisation.
IT Manager / Sysadmin
Needs full visibility of every device and piece of software in the IT environment without time-consuming manual inventories.
Compliance & ISO 27001 Owner
Needs structured, up-to-date asset-inventory evidence to satisfy ISO 27001 Annex A.5.9 audit requirements.
Finance / Procurement
Wants to avoid duplicate asset purchases, track warranty periods, and optimise existing software-licence costs.
Frequently Asked Questions
Still have questions about AssetSphere? Reach out to our team via the contact page or the footer.
How do I register a new asset in AssetSphere?
Assets are registered through an intuitive, structured form — simply fill in details such as asset category, serial number, location, owner, and status. For registering assets in bulk, the CloudSphere onboarding team assists with the initial data entry so inventory records are accurate and consistent from day one.
How does AssetSphere help with patch management?
AssetSphere records the software and operating-system versions of every registered asset. When a vulnerability requiring a patch emerges, you can quickly identify all affected assets based on the recorded versions. The IT team can build a structured patch plan and track completion status directly in the platform.
How does AssetSphere handle assets that have been removed or disposed of?
Retired assets aren't deleted from the system; instead they're marked 'Disposed', recording the date, disposal method, and responsible PIC. This history is important for the audit trail and compliance.
Can it track assets carried by employees (such as laptops)?
Yes. AssetSphere supports user-assigned assets with a check-in/check-out feature that records temporary changes of custody — ideal for devices taken out of the office.
Does AssetSphere support managing assets across multiple office locations?
Yes. AssetSphere supports multi-location asset management with grouping by office location, building, or department. Managers at each location can have visibility appropriate to their scope, while central management retains an overall view of the inventory.
Ready to Try AssetSphere?
Schedule a free demo and see firsthand how AssetSphere can simplify it asset management in your organisation.